Statement from the FMCSA regarding patient forms and certificates:
According to FMCSRs, you are responsible for retaining the original Medical Examination Report Form, MCSA-5875, and a copy of the Medical Examiner’s Certificate, Form MCSA-5876, for at least three years from the date of the examination. This regulatory requirement does not prohibit an ME from maintaining all records and information in these files at his or her former or current employer’s medical records department, as long as the ME continues to have the ability to request that the employer provide all records and information in these files to FMCSA or an authorized Federal, State, or local enforcement agency representative. MEs continue to be responsible for providing the files and records when requested, even if they are maintained at an employer’s medical records department. You must make all records and information in these files available within 48 hours of a request.